E2E Procurement Workflow

End-to-End IT Process Flow

Procurement Workflow

Store / Common
Local Vendor
Main Production
Automated
Store Requisition Process — Common Start
STEP 01 · STORE
🏪
Requisition Creation
📊Sales history
📦Current stock
🤖Suggested order qty
STEP 02 · SYSTEM
⏰
Cut-Off Time Validation
✅Within → Same day
🔄After → Next cycle
STEP 03 · STORE
📋
Requisition Type Selection
🅰️Local Vendor Purchase
🅱️DIP / Ajman Production
🅰 Local Vendor 🅱 Main Production
🏬
Path A
Local Vendor Purchase
👥
Step 04 · Purchase Team
Purchase Team Review
Team receives requisition. System shows:
📦 Current stock qty
📝 Requested qty
🔢 Required purchase qty (shortage only)
✅
Step 05 · System
Approval & PO Creation ⚡ AUTO
Team approves non-stock / shortage items. Requisition auto-converts to Purchase Order.
📧
Step 06 · System
PO Transmission ⚡ AUTO
PO automatically emailed to vendor upon approval.
📦
Step 07 · Store + System
Goods Receipt
Store: Enters received qty & submits GRN.
System: 🔄 SYS Updates inventory & auto-posts vendor invoice.
✅ Local Vendor Cycle Completed
🏭
Path B
Main Production — DIP / Ajman
📋
Step 08 · System
Auto PO Creation ⚡ AUTO
Requisition auto-converts to Intercompany Purchase Order.
🔄
Step 09 · System
Auto SO Creation ⚡ AUTO
System auto-creates Intercompany Sales Order (SO) in production company.
📊
Step 10 · System
Order Consolidation ⚡ AUTO
Daily Production Consolidated Report generated & auto-emailed to Kitchen.
👨‍🍳
Step 11 · Kitchen
Chef Reviews
Chef sees: In-stock finished / semi-finished goods · Required production qty · Shortage qty to prepare.
📝
Step 12 · Chef
Production Planning
Chef reviews balance requirement and prepares required quantity.
⚙️
Step 13 · Chef + System
Assembly Order Posting ⚡ AUTO
Assembly order auto-created. Chef confirms item, enters produced qty & posts assembly.
⚠️ System: Consumes raw materials · Produces finished / semi-finished goods · Updates inventory.
Required for: Finished products & Semi-finished products.
📦
Step 14 · Store + System
Store Receipt
Store enters received qty & submits receipt.
System: 🔄 SYS Updates inventory & auto-posts intercompany invoice.
✅ Main Production Cycle Completed
System Automation Summary
🤖
Suggested Qty
Based on Sales History
⚡ AUTO
📋
PO Creation
Auto-convert from Requisition
⚡ AUTO
🔄
SO Creation
Auto Intercompany
⚡ AUTO
📧
PO Transmission
Auto-emailed to Vendor
⚡ AUTO
📊
Production Report
Daily Consolidated Email
⚡ AUTO
⚙️
Assembly Order
Auto-created on Production
⚡ AUTO
📦
Inventory Update
Automatic upon Posting
⚡ AUTO
🧾
Invoice Posting
Auto on Receipt (if configured)
⚡ AUTO